Podcast 10 Is Now Available

The tenth of our podcast series is now up and available. The audio portion can be found here as Podcast #10. The student maps, a syllabus, and other materials have been stored here as Supplemental Material .

The series assumes you have access to a computer that has Version 7 or Version 8 of Mind Manager installed, either the product or the trial version.

In this tenth episode we look at Presentation Mode.

Presentation Mode lets you use the map itself as your presentation vehicle. We also look at Exporting the map into a Microsoft Power Point deck.

I am interested in your opinions. I am also interested in what future topics would be of interest. We are nearing the end of the series, give or take an episode. Write a comment to this blog post or drop us a note at Podcast =(at)= piqueroinc.com .

Podcast 5 Has Been Published

The hits just keep on coming. The fifth of the series of podcasts is now up and available. The audio portion can be found here as Podcast 5. The student maps and syllabus and other materials have been stored here as Supplemental Material .

The series assumes you have access to a computer that has Version 7 or Version 8 installed, either the product or the trial version. The trial is only good for 30 days.

In this fifth episode I continue the example of Igor’s Balloon Factory. The business context is meeting minutes and distribution. The example is a weekly sales meeting. This will be the first of two parts, as the example is useful for more note taking discussions.

We work some more with topic formatting. But the main emphasis is on Export to other formats. This allows distribution to non-mapping users.

If you are a Version 8 user, make sure that your Adobe Reader is Version 8 or higher. Otherwise, Mindjet Player won’t work.

I’m interested in your opinions. Write a comment to this blog post or drop us a note at Podcast =(at)= piqueroinc.com .

"Houston We Have Ignition"

The web site and the blog have been updated. The next two posts will be the individual episodes.

Notice I've put the Podcast and Supplemental Material links over on the right hand column of this blog.

The web page, with the same links, is stored under the E_Papers section of the Piqueroinc.com website.

I've set an informal target of doing a new episode every two weeks.

Podcast #1 Almost Complete

I’ve got the first Podcast complete, I think. The MP3 is 25.8 MB and runs a little over 27.5 minutes. I have to resolve my hosting strategy before I publish it.

Actually, I need to finish at least two more. Then the audience, if any, can have more than one episode to base their opinion on.

It took about 12+ hours to produce, but a lot of that was learning the tools and scripting the episode. I’m using Mind Manager to map/write the script. I create topics and sub-topics, much like the paragraphs in the instructor manual. Then as I read them or decide to modify the description, I can move the topics around. I found I was more comfortable reading them like cue cards.

I’m surprised at how much space the audio takes. I suspect it is a function of how many mistakes I make. “Audacity” is probably saving everything so I can “undo” edits. There are two components. (1) The project, an “.aup” file and (2) a project_data subdirectory. The subdirectory has a bunch of audio files. For the podcast, the .aup was 50 KB. The sub-directory, however, contained 308 objects and consumed 297 MB of space.

I’m guessing that podcast #2 will have less editing since I have the music bumps, intro and outro segments done. Those reuseable segments should just drop in for future projects.

I took the time to think about reuse before I started. I’m keeping MP3 segments for future podcasts. I also started a Mind Manager Map for Knowledge Management (KM). I keep track of each component, by name, and hyperlink to the MP3. The KM map also records and links to any student maps.

Finally Had The Class In Houston

Got home from Houston Tuesday night. Taught two full day classes on the Mind Manager Fundamentals. Had about 12 students in each class.

The sell/perform cycle on this one was longer than usual. The original contact had been in mid-May. After comparing schedules we looked at mid-Summer. Then it took an unexpected turn. Instead of 8-10 students, we were looking at the potential of 33. That had to be two days instead of one.

Now room scheduling became tricky, since we needed two consecutive days. We settled on Sept 15 & 16. Unfortunately, Hurricane Ike came ashore, at Houston, on Sept 12. So the class was cancelled.

We finally got the class scheduled for Nov 3 & 4. So, I drove over Sunday afternoon, conducted the two classes, and drove back Tuesday night.

In preparing for the class I found one change I wanted to make, since this was primarily a research organization. In the thinking styles section there is reference to the Idea Cycle. Typically this is a progression from Create – Organize – Present – Action

I modified the chart to have a more research oriented set of phases. Hypothesize – Filter – Plan – Propose – Test – Observe. It covers the same four larger steps but is more focus on experimentation. It is also consistent with the DMAIC cycle used in six sigma process improvements.

Process Mapping

Had the class and a constructive discussion about using MindManager for process definition and discussion. Once you get past the clockwise layout of most maps it gets easier.

I wanted to emphasize a couple of key points:

• Each process has two or more maps. One is meta data about the process. The second and other maps describe the steps of the process.
• The use of color, putting borders around groups of topics, and using callouts help you explain key points.
• Colors and icons can be filtered. I can reduce a complex map to just the topics of interest, i.e. the ones that need attention or elimination.
• Data gathering is a two person task. One person builds the map and the other facilitates the meeting.
• Keep it under 10 steps. A complicated map is probably hard to follow, and probably describe collections of steps that could be their own "process map"

There is a lot of power to using a hierarchy of maps and taaking advantage of hyperlinks to other documents. That becomes second nature after a while. It getting started that is the challenge.

New Business

Going to be a busy Summer. Two classes to teach but with different challenges.

One is a repeat client, which is always good. Training someone who missed the class. But, spending time on my real professional interest; we’re going to do a short introduction to process mapping. That will be after the July 4th weekend.

And a new client at the end of August. The challenge here will be to develop a module for Mindjet Connect, the latest release has collaboration capabilities.

I’d beta tested the Connect version. Used a couple folks from the training class, in Detroit, last year. So I’ve got notes about what did and didn’t work. But I need to think of example to demonstrate the capabilities.

Opportunity Knocks

Got a call from Houston. Possible class this Summer. Still in the very preliminary stages but she didn’t seem put-off by my answers as far as cost & time. Her principal currently uses Version 6, has upgraded to 7. There’s been some promotional offers of late that has him interested in getting the staff trained.

For the most part, I’m more economic if you have more than 5 people you want trained. One person’t travel and living for a hotel stay is cheaper than 5. And the 5 don’t have to take time out to travel.

In a way I charge for my travel time, just like my prep time is built into the rates for a class. Other than copies of some material, I have very little additional expense to Piquero when I teach another class. And I now have a laptop that runs Ver 7. The old one was just that, too old.

I’ve “commuted” to Houston before, in a previous life. Taught classes in Dallas too. It’s a long ride, but if you pick the right time it isn’t too bad. It’s the drive home, at 5pm, that’s the killer.

Class A Success

Got through the classes yesterday. The feedback was positive. As usual there were some lessons learned.

• One of the boxes on the Word Export Settings Dialog allows you to generate and embed a table of contents. This would be useful for larger multi-page documents.
• Your throat gets sore after 5 of the 7 hours. I learned that in Detroit and forgot. Next time I'll bring some hard candy with me.
• Always make sure the IT Tech is available at the start-up of the class. We didn't have any major problems, but some of the computers were asking for a sign-on (which was "enter").
• At the end of the class it took an admin sign-on to remove the Mind Manager programs. The Tech had loaded them the day before but didn't think signing on as administrator was out of the ordinary. The student sign-on didn't allow the deletion of programs from Control Panel.

And, most important event, I got the check the same day as the class. Always nice to get paid promptly. Industrial clients are often 45 days, standard terms.

Another Class

Gearing up to teach another Mind Manager Fundamentals class next Friday. This one will be slightly different because of time pressures (for the client).

Instead of the normal 7+ hour Fundamentals, I’m going to be teaching two 4 hour classes back to back. The students are all pretty busy. So giving up 4 hours was doable, while 7 hours was not.

After the classes last Fall I went through the manuals with my technical editor eyeshades on. The new training director at Mindjet used my notes (which I sent him) to update the student manual. So, I now have 12 of the new student manuals for the class.

Adjusting the class wasn’t too hard. I dropped the Project Management and the Knowledge Management Modules. I’ll need to trim the thinking styles presentation.

On The Road Again

Just returned from Dallas. Went up to teach a Fundamentals class. Had about 9 students in the group.

Most of the students were in the Quality Assurance group of the company. So, I used some examples of process audits that they had sent before the class.

We spent the last hour of the class talking about real world ways to use the Mind Manager tool. The class examples are fine from a teaching viewpoint but I think it helps to bring their everyday workplace concerns into the discussion. We demostrated brainstorming by looking at potential specific ways they could use Mind Manager, tomorrow, on a current project. It generated a large list of ideas.

For me that means the class gave them enough insight into the tool that they could see the applications.

New Tricks For An Old Dog

It is often said that teachers learn more from their students than the other way around. I suspect that's true. I had some time to kill in DTW on the way home, so I did an After Action Review on what I learned.

1. 5 to 6 people trying different things during an exercise finds new stuff (and features).
2. Check all the hyperlinks on the presentation map the day before.
3. The zoom box on Pan & Zoom can be stretched and compressed, with a corresponding zoom in/out of the map.
4. Resources can be entered as Bill;Mary;Dave but will each create a separate icon marker.
5. Mingle with the group during the exercises to help, they are more likely to ask questions.
6. Quiet ones ask all their questions during breaks, expect that students take breaks but you're "on" all the time.
7. Use a map for the day's agenda, add links to the documents for each topic. (see #2)
   
8. Use "pps" files for shows, ppt brings up the editor.
9. Right-Click on news feed directory on map parts, the menu asks if you want to add a news feed. This is easier than the macro route.
10. Visit the facility the day before and make sure everything is set up. (I knew this but wanted to have a top ten list.)
    

I'll bet there was more, but these are the ones that jumped out at me.

Mind Manager Training

Managed to visit Detroit in late September without being snowed on! Except for spotty rain showers it wasn't too bad. The flight delays were systemic but understandable for frequent fliers . Arrived too early - gate wasn't empty. Last flight out, we delayed to get the stragglers before pushing back. This stuff happens all the time.

If I had been running to get that plane 'cause my Washington flight was delayed into Dallas, I would have been very grateful they waited 15 minutes. Unfortunately, been there - done that, and have experienced both possible outcomes.

Detroit beckoned because I had been asked to Train the Trainer for Mind Manager Ver 7. A two day class. It was a fun experience. The class is populated with people that, for the most part, know the product. Unlike the Fundamentals Class, where experience with the product is not-so-good to expert. The class size is smaller, we had about four, so the interaction and one on one coaching is more prevalent.

Classes like that, when you're teaching, cause you to more than just "brush up" on your skills. You have to prepare for the class by using functions and features that you don't use much in everyday operations.

Found a couple more Mind Mapping sites to add to the Creativity link list.